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Making the Most of Metadata for E-Discovery 

The term meta is an adjective that describes something that refers to itself or is self-referential. Metadata, therefore, is data that refers to the data set from which it was pulled. An example would include file size. Metadata reveals nothing about the actual content of the data but will include, for example, information like the saved file name, who created it, sent it, when, and to whom. 

The value of metadata is that they are digital identifiers. Executing a criterion of these digital identifiers enables users to organize large databases much more efficiently. Users can quickly group or ungroup docs (filter) based on similar or disparate metadata in pursuit of creating clean buckets of data to review or cull out as not relevant. 

The Power of Metadata with Anvesa® – Functional, Seamless, Supported 

When used effectively during E-Discovery metadata can greatly increase productivity. Anvesa strives to enable users to leverage metadata as much as possible. We do this by allowing users to search and evaluate their metadata in different ways. Also, no matter how users are employing metadata, their metadata filters can be used seamlessly with all the other features Anvesa has to offer. 

Functional 

The search page offers a user interface (UI) called Metadata Search so users can easily interact with their metadata. For example, if a user wants to limit a search to a custodian in a case with lots of custodians, they can simply start typing the name and the pick-down list will automatically filter, no scrolling through a pile of names. 

Metadata is also utilized in the Early Case Assessment’s (ECA) Density Chart. The Density Chart is a visual representation of who is talking to whom based on email metadata. The bigger the circle, the more they are communicating, and the lines show to whom they are communicating. The density chart regenerates to reflect smaller data sets as additional filters or keywords are employed. 

Anvesa also offers a Dashboard where all the metadata is visually represented. It is completely customizable on a per-user basis. A metadata filter can be selected or deselected by simply clicking on it. Just like the density chart, when the data set changes, the dashboard updates to reflect the new, smaller data set. 

Seamless 

All these means of filtering data with metadata can seamlessly be used together and with all of Anvesa’s other features. Here is just one of many possible examples: 

  1. A user limits a data set on the search page to a particular custodian using the Metadata Search UI. They then enter some keywords. 
  1. The user can then go to the ECA (yes, users can seamlessly use all the features of the ECA at any time to help dissect their data, no exporting and importing means you can work “right to left” to help craft your searches). By looking at the density chart they can easily see who is talking to whom, and in what quantity. This can quickly reveal who is the central figure in your search, and possibly missed custodians. Selections can be made here that will add additional filters. 
  1. The user can then take their search in progress to the dashboard to see what is in their data set. Are there PowerPoints in there or spreadsheets? They could pick a custodian and see what kind of docs they are generating in the dataset, with no need to go into review and sort the doc grid (which of course you can do in Anvesa). 

Supported 

The seamless nature of Anvesa is mirrored by our seamless customer support. For example, ProLegalTech of Tulsa, Oklahoma had a particular metadata request for a construction case they were working on. Construction cases tend to have lots of hard docs (not electronic) in folders. They needed the file location of the documents to be recorded.

File location metadata like the kind requested is not pulled when processing. Indeed, no one had been able to provide this metadata to ProLegalTech in the past. Within 24 hours the Anvesa team had created a script to accomplish ProLegalTech’s goal.

Being natively built in the cloud, Anvesa realizes large efficiencies. We push resources to the front end of our business as we don’t have to waste them maintaining a large, legacy, block of code. That means we can be extremely agile and responsive to clients’ needs, like ProLegalTech’s. Furthermore, ProLegalTech did not receive a $250 project management fee, because here at Anvesa, seamless support comes with a seamless platform that has transparent, all-inclusive pricing.

Come see the Future of E-Discovery 

AnAnvesa can offer an incredibly powerful E-Discovery solution with unparalleled customer support because we fully embrace the Cloud Revolution. The large efficiencies we realize are passed through to our clients. So, don’t hesitate to share your needs, Anvesa prides itself on offering “white glove” service at no additional cost. Come see a demo of what the future looks like.

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